WE ARE HIRING
COLLEGE REGISTRAR
2 YEAR FIXED TERM CONTRACT
JOB TITLE: Registrar
LOCATION: ICHAS College, Walton House, Lonsdale Road, National
Technology Park, Castletroy, Limerick
WORKING HOURS: *.5 hours per week. Normal hours
are 9: * to *:**Apply on
the website**. Normal week shall be 3 days, but flexibility will be
required to occasionally include a weekend day and evenings.
SALARY Dependant on experience.
REPORTS TO: Vice President of Academic Affairs
PURPOSE OF THIS ROLE
The Registrar is a key Academic Administration role, which operates
within the Office of the Vice President of Academic Affairs. The
Registrar supports the Vice President of Academic Affairs in ensuring
the overall academic integrity and standards of the College.
The Registrar is responsible for providing leadership and strategic
direction in the management of innovative, progressive programme
support services, and processes that support students in their
academic pursuits while enhancing student life and the Learning
Community within the College.
The Registrar leads undergraduate and postgraduate activities related
to admission, registration, grading, transfer, class and examination
scheduling, student awards, academic calendar publication,
administration of examinations and graduation and supports the
Director of Studies as well as the Office of the Vice President of
Academic Affairs in assuring the overall quality in curriculum and
programme monitoring and review, the development of new programmes and
adherence to the highest international academic standards.
JOB SPECIFICATION
AT A STRATEGIC LEVEL, THE ACADEMIC REGISTRAR
* Serves as a senior member of the College Management Team
* Is responsible for developing and when approved, is responsible
for implementing a College - wide strategic plan to guide the academic
operations of the College and ensure adherence to QQI standards and
policies.
* Have overall responsibility for the design, implementation and
monitoring of quality assurance and enhancement processes.
* Provides leadership to the Office of Academic Affairs, which
incorporates the Admissions, The Examinations and Student Support
Services.
* Collaborates with the Vice President of Academic Affairs to
develop, implement and monitor a streamlined application and admission
process
* Reviews academic and administrative policies and recommends
changes and, when required, drafts new policies for consideration by
the appropriate committees and in particular Academic Council.
AT AN OPERATIONAL LEVEL, THE ACADEMIC REGISTRAR
* Co-ordinates meetings with senior team leads in each area within
the Registrar's office and is responsible for ensuring a high level of
collaboration across the Student Affairs portfolio and the Office of
the Vice President of Academic Affairs.
* Supports and encourages the development of new and innovative
programmes to better support the academic and administrative standards
within the College for students and staff alike.
* Develops strong working relationships across the College as well
as with the external community.
* In consultation with faculties and academic units, the Registrar
will develop effective procedures to implement admission and retention
policies.
* The Registrar in consultation with the Education Technology
Manager and Information Systems Manager will monitor and oversee the
student information and learning management systems as well as IT
resources.
* Monitors the annual admissions cycle from point of application
through registration and ensures a high level of customer service by
making timely adjustments as required.
* Ensures implementation of academic policies with regard to student
records, academic standing, registration, examinations, grading and
graduation.
* Oversees management of physical classroom space as well as virtual
facilities and equipment.
* Supervises the production of the print and /or web versions of the
College’s Academic Calendar.
* Provides support and advice to the Vice Presidents of Academic and
Corporate Affairs and College President on issues relating to
Admissions, Registration, Progression and Transfer; Academic
Standards, Awards, and Academic Planning.
* Relates professionally with Registrars in other Colleges and
External Academic Bodies or other organisations or individuals as
required
* Implements a strong performance management system across the
Registrar’s Office that is consistent with the overall approach at
college level.
* Works with all staff to develop a positive customer oriented
service, by providing training, support, coaching, recognition, and
involvement. Evaluate and report on personnel performance.
* Ensures that all services and reporting are completed
satisfactorily.
* Promotes teamwork for the unit to heighten mutual understanding
and cooperation and instill a student and community orientation
* Ensures staff are appropriately trained to maintain the accuracy
and integrity of students' academic records.
PERSON SPECIFICATION
THE SUCCESSFUL APPLICANT WILL;
* Be qualified to a minimum of level 9 on the NFQ (or equivalent)
with experience of leading and managing a team.
* Demonstrate having expertise and employment background in a higher
education environment and an appreciation of the distinctive
characteristics that exist in a privately run HEI college.
* Have experience in the design, implementation and management of
quality assurance and enhancement processes and procedures in a HE
context.
* Demonstrate capacity to understand organisational needs and
objectives and to devise and implement strategies which support these
within an Academic environment.
* Manifest excellent communication skills, including a high standard
of written and spoken English.
* Demonstrate an ability to meet competing deadlines whilst working
on a range of activities, prioritising workload as necessary and an
ability to work with a range of people across the College and from
external bodies.
* Show a knowledge and understanding of the role and functions of
QQI both as an Awarding body as well as its QAE functions and other
accrediting or awarding bodies as applicable.
* Demonstrate an empathy with the needs of students, both first-time
college students and mature entry students as well as faculty and
staff.
* Have experience of working with a broad range of stakeholders, at
various levels within and external to an organisation, and the ability
to foster and maintain relationships.
* Be an advocate of employee engagement and a driver for change and
continuous improvement
* Have a working knowledge of Student Information Systems and other
IT and data management systems
PLEASE SEND YOUR CV WITH A ONE PAGE COVER LETTER BY EMAIL TO: **APPLY
ON THE WEBSITE** ON OR BEFORE MONDAY **APPLY ON THE WEBSITE**TH MAY AT
5PM.
_The job description is a guide to the work the Registrar will
initially be required to undertake. It may be amended from time to
time to meet changing circumstances by mutual agreement. It is
expected that the job description will be reviewed regularly by the
post holder and his/her manager._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
